1. Task List Google App
2. Google Tasks App

Task management can become tedious when you are juggling between multiple tasks and multiple apps. It is more of a necessity to create to-do lists before you start missing out on your important to-do’s.

Get more done with the Google Tasks mobile app. Manage, capture, and edit your tasks from anywhere, at anytime, with to-dos that sync across all your devices. Integrations with Gmail and Google Calendar help you get tasks done—faster. Quickly capture tasks anywhere. Create task lists with your most important to-dos. View, edit, and manage tasks on the go, from any device. Manage. Step 1: Open Google Tasks. You can add tasks to the side panel in Gmail. On your computer, go to Gmail. Important: If you can't see Tasks app, click the arrow in the bottom right of the screen to expand the panel. On the right, click Tasks. Step 2: Create a task or list.

If you are an individual user or a small business owner, Google Tasks app is one of the best to-do list apps for you. Although for a small business, you need to club Google Tasks with other apps. In this article, we’ll go over every detail about Google Tasks – from how to use Google Tasks to how to integrate it with your work apps for better work management (and everything in between).

Ready? Let’s get started.

Table of Contents

• How to Access Google Tasks?
• Use Powerful and Native Features of Google Tasks
• Leverage the power of Google Tasks Integrations

What is Google Tasks?

Google Tasks is a simple to-do list that was launched way back in 2008. Back in those days, Google Tasks was literally overshadowed by Google’s other primary features. There was no direct way to access Google Tasks from either Gmail or Google Calendars.

Fast-forward to 2018, Google Tasks finally got the attention it deserved. To enhance the G-Suite experience, Google put Google Tasks in the forefront along with Drive, Hangouts, and other services.

In the same year, Google Tasks app made it to the app store as a standalone app and in one-year’s time, Google started testing integration with Google Calendars. It was very recently this year that reports revealed how some users may have started to see the integration already live on their Google Calendars app.

How to Access Google Tasks?

Access Google Tasks on Desktop (Gmail)

In 2018, Google made several design changes to Gmail like smart replies, smart conversations, email snoozing, and many more. Along with these changes came in one major update – Google Tasks icon was placed on the right-hand side of Gmail. It was prominent and easy to access. Infact, you will be able to locate it on the right-hand panel of Drive, Calendar, Docs, Sheets, and Slides.

If you are using Google Tasks for the first time, you will see “My Tasks” created as the default task list. Ofcourse, you can edit and modify it. However, you cannot delete it. If you don’t like it, just consider renaming it to whatever you like.

With Google Tasks, you can:

• Add or remove a task
• Create sub-tasks
• Add dates and times to each task – which are automatically synced to your Google Calendars
• Add emails as tasks
• Mark tasks as complete
• Delete completed tasks
• Have multiple task lists
• Create different task lists for different accounts

Google Tasks offers you everything you are looking for to create an effective to-do list. It has the most minimalistic design layout giving it a feel of using pen-and-paper, but with added benefits.

There is nothing complicated about Google Tasks, nor is it designed to handle complicated work projects. For that, you have advanced task management apps.

As Petra Odak from BetterProposals.io says –

The biggest benefit of using Google Tasks is how bare-bones it is. Compared to other project management tools that have tons of integrations, functionalities and options, Tasks is pretty minimal. Some hate it because of this, but I actually appreciate how lightweight it is. Just add your tasks, create a list, go through it when a task is done and that’s it.

You can, however, double the benefit of using Google Tasks by integrating with other apps (which we will discuss in this article a little later).

Google Tasks come with a handful of desktop shortcuts that you can use. It is available inside your Google Tasks – click on the overflow menu and select keyboard shortcuts to see what shortcuts are available.

Here are the available Google Tasks shortcuts that you can use. These shortcuts are only for the desktop version. The below screenshot is taken from a MAC OS. You may see slightly different icons if you are on any other OS like Windows.

Access Google Tasks on Mobile (iOS and Android)

The Google Tasks desktop version and mobile app are pretty much the same in terms of design and layout. There is just one point of difference –

The overflow menu is located on the top right on the desktop and in the bottom right on the mobile app. The right-hand overflow menu in the mobile version of this to-do app lets you import reminders, rename lists, delete lists, and set up new themes for your Google Tasks app.

The left-hand bottom overflow menu lets you create new lists, show you the existing lists, and has a link for support.

Efficiently organize your work with Google Tasks

Just like with all other G-suite features, Google Tasks app and desktop versions are synced automatically.

Having said that, let’s get started with how you can use Google Tasks for your work. I will walk you through the native features of Google Tasks and how it can be used for marketing, team collaboration, and productivity (along with other apps).

Use Powerful and Native Features of Google Tasks

1. Add Tasks, Sub-Tasks and Recurring Tasks

You can simply add tasks to your Google Tasks to-do list, add a sub-task to it, and put a date and time.

You can add sub-tasks to each task in a simple click, be it on desktop or mobile app. Sub-tasks help in breaking down your work into sections.

For instance, below ‘My Tasks’ is your Task List, ‘Send Article Outline’ is your task title, ‘Send wireframe to the editor’ is your task description that is visible at a glance on your task list, and the remaining pointers are your sub-tasks that are visible only when you expand your task in the view mode.

When you add a date and time, you can set it to recur every day, every month, or year. If you are wondering how to create recurring tasks, then here it goes – when you add a date and time to your task, click on the Repeat option.

Now you can set this task to recur every day, month, or year as per your requirement.

If you create a recurring task, you will see this flow icon on that task indicating that it’s recurring.

2. Create multiple tasks lists for different projects

To create multiple task lists, simply click on the drop-down arrow beside ‘My Tasks’ and create a new task list, as shown below. Add a new name to your task list.

You can also use multiple Gmail accounts to create different task lists. This means you can juggle between your tasks by switching accounts in a click.

3. Use reminders for your tasks (or import from Google Reminders)

When you create a task, you automatically receive notifications on your email as you’d do for a calendar event. This is simply because any task that you add is automatically added to your calendar. Google has now clubbed Calendar, Tasks, and Reminder with one another. So its all interconnected and hassle-free.